A Day in the Life of a New HR Director- A four part Assignment

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Assignment: A Day in the Life of a New HR Director- A four part Assignment

In Unit 5, you learned that your best friend had just opened a virtual training company GTEX Corp. (Global Training Exemplar) located in Chicago with their partner in London that would train employees in companies around the world. They asked you to consult for them on a project basis at that time. Several years later…

GTEX Corporation is a great success. Your friend who helped found the company sold his interest to a larger entity but the company remains as GTEX . Because of their professionalism, GTEX grew exponentially. Now they have 200 employees and train employees all over the world. After working in International HR for many years, you accepted a job offer from GTEX to become the new HR director there. The first few weeks the previous director is still on the job, so you really do not get too involved but just acclimate yourself…until now! Click on the video icon below to enter your office and address the issues that await you on your first real day on the job as HR director.

NOTE: You must go through this scenario one time. After that, you may go directly the “files” in the file cabinet needed for each part of this Assignment.

Rubric:

Review the assignment instructions and grading rubric.

Video:

Watch the required unit video.

Assignment
A Day in the Life of a New HR Director- A four part Assignment
In Unit 5, you learned that your best friend had just opened a virtual training company GTEX
Corp. (Global Training Exemplar) located in Chicago with their partner in London that would
train employees in companies around the world. They asked you to consult for them on a
project basis at that time. Several years later…
GTEX Corporation is a great success. Your friend who helped found the company sold his
interest to a larger entity but the company remains as GTEX. Because of their professionalism,
GTEX grew exponentially. Now they have 200 employees and train employees all over the
world. After working in International HR for many years, you accepted a job offer from GTEX to
become the new HR director there. The first few weeks the previous director is still on the job,
so you really do not get too involved but just acclimate yourself…until now!
 To watch the simulation, click on the video icon in Unit 9 of your course. You will
enter your office and address the issues that await you on your first real day on the job
as HR director.
 Use this template for your deliverables. Save the file and complete the Assignment
using the template.
Due at the end of Unit 9
This Assignment is a simulation in which you are the new HR Director of GTEX. You
address a full day of challenges in your new job. The basic information is in this file.
However, in order to have all the necessary information to be successful in this
Assignment, you will need to go through the entire video simulation and access information
per the instructions. You will submit one APA formatted document.
Scenario:
Access the Scenario on the Video icon in Unit 9 of your course. NOTE: You must go through
this scenario one time. After that, you may go directly the “files” in the file cabinet needed for
each part of this Assignment.
GTEX Corporation is a great success. Your friend who helped found the company sold his
interest to a larger entity but the company remains as GTEX. Because of their
professionalism, GTEX grew exponentially. Now they have 200 employees and train
employees all over the world. After working in International HR for many years, you
accepted a job offer from GTEX to become the new HR director there.
Unit 9 [HR420 | Employment Law]
2
The first few weeks the previous HR director is still on the job, so you really do not get too
involved but just acclimate yourself to your new surroundings. Then day one of your taking
over the job you arrive in the office and see that your inbox is full on your desk and a print
out of your Microsoft Outlook Calendar® is on your desk. You decide that before you look
at your emails you will examine your desk inbox. Select the letter on top of your inbox and
begin your day!
Part #1 Read the letter from Mr. Nigel and respond in an appropriate memo to HR
Files
Before you respond to this letter, you investigate the situation; consult the corporate
attorney before creating a memo to yourself for reference.
1) Memo Re: Carlos Nigel
Respond to the items in the template regarding Carlos Nigel. Write your response to the
elements listed on the template document and title it 1) Memo re: Carlos Nigel.
Part #2 Unionization Laws Memo: Do’s, Don’ts and Considerations
In the scenario: you decide to look at your calendar that your assistant has printed out for
you. It is 10 o’clock already. Click on the calendar to read your agenda for the next few
hours. You see that you still have 2 meetings to attend.
Summarize in a memo what information you will need for these two meetings:
1. Meeting with GTEX Attorney and CEO
2. Meeting with Union Organizers
1st Meeting Checklist with the company attorney and CEO:
• After consulting your files, you put the synopsis of the laws you need to know for
this meeting with the company attorney and CEO.
• There are four laws that concern unionization. You reviewed 3 of these laws in the
Learning Activities:
o Norris-LaGuardia Act (1932) 2) The NLRA Act of 1935 (Wagner
Act), 3) The Taft- Hartley Act of 1947, and 4) The Landrum-Griffin
Act of 1959).
o You started this research in Unit 5 remember at the National Labor Relations
Board website https://www.nlrb.gov/rights-we-protect/employeruni…
Unit 9 [HR420 | Employment Law]
3
o You also summarize what the managers, and HR employees will be able
to say, and not say, and what behavior complies with labor organizing
laws (see above site).
2nd Meeting with Union Organizers:
Then for the second meeting you look into the file cabinet and discover these notes left
from your predecessor (check the file cabinet in the scenario in the course room
regarding Union organization). Do some research at the NLRB site to see how you can
create some guidelines that are within the law for an employer dealing with union
organizers and employer/employee rights regarding entering the worksite, communication
with employees etc. regarding the memo items below.
Write a complete memo for this meeting based on your readings, Learning Activities,
research, and the existing memo found in the HR File cabinet.
2nd Meeting Memo Checklist:
• Read the existing Union organizing notes in the Scenario file cabinet.
• Research the NLRB site for guidelines per above instructions
• Write any notes
• Address the following:
o When and where will organizers be able to discuss possible union
organization with employees?
o How will they be allowed to disseminate information?
o How will they be escorted during working hours to designated meeting
areas to discuss with employees?
*Complete these two meeting memos in the template document as 2) Unionization Laws
Memo: Do’s, Don’ts and Considerations. Include checklist Items for both meetings.
Part #3 OSHA E-mail Memo to Director of Cafeteria and Housekeeping
Scenario: Your assistant now runs into your office saying that she supposes Fred, the
assistant to the CEO forgot to tell you that OSHA is doing an inspection sometime next
week. The CEO wants to know if you will be ready for this. You ask your Assistant to email
the CEO to let her know you, as HR Director, are aware of the situation and will be ready
and proceed to look into the file cabinet beside your desk to access the OSHA information.
You take the notes from the file cabinet with you to your meetings and figure you will read
this during lunch to refresh your memory. You know that this building is quite new (two
years old) and as such is probably in fairly good shape. However, you know there will be
Unit 9 [HR420 | Employment Law]
4
some areas on which the Director of the Cafeteria and Housekeeping is sure to need to
concentrate. Later that day, you return to your office and sit down to draft an extensive
email to the Director of the Cafeteria and Housekeeping regarding the OSHA visit next
week. You include the following – select the computer screen to see your outline. Then fill
in the areas necessary and include in your template document.
Start your Email to the Director: Include the laws pertinent to this visit from OSHA regarding
the items in the memo found in your file cabinet so your Director understands what you need
to comply with during this visit. Then add it to the template document and title it 3) OSHA Email
Memo to Director of Cafeteria and Housekeeping.
Part #4 Memo to Darla McNally HR File re: FMLA
Scenario: Finally, just when you think you can finally answer the load of emails that have
flooded your inbox, your phone rings. Click on the phone to hear the following message from
“Darla McNally regarding FMLA.” Now create a memo for your response by phone to Darla that
you will insert in her HR file.
Transcript of phone message in Scenario:
Hi Director,
I am sorry I don’t know your name, but I guess you are new! I’m Darla McNally. Anyway I
am here in Milan and have just finished up a training session for Cortine Associates here.
I really want to take a leave under FMLA. One of your assistants said something about
my not being eligible. What’s with that? I certainly deserve a leave of absence
considering this assignment. The baby is due in about a month and a half. Can I start my
FMLA leave now or do I need to fill out some paperwork first?
I understand you are busy… can you get back to me shortly? Your assistant has my
number. I have to go, but I’ll speak with you soon!
Oh, and welcome aboard!
When you get off the phone, you quickly look up FMLA in your files (in the file cabinet) and
then access Darla’s file in the file cabinet (click on it to open) and begin to write out what will
pertain to the situation before calling her back. After you call Darla back, and insert the
memo in her file, you now go home because you have had a challenging first real day on
the job!
Complete the memo in the template document and title it 4) Memo to Darla McNally HR File
re: FMLA.
Unit 9 [HR420 | Employment Law]
5
.
Directions for submitting your Assignment
 Complete all four parts of this Assignment using the template document.  Properly title and number all four parts into one Microsoft Word document in APA
format.
 Make sure that each part starts on a separate page.
Compose your Assignment in a Microsoft Word document using APA format and citation
style and include an additional title and references page. Save your file as UsernameHR420Assignment–Unit9.doc.
Submit your file by selecting the Unit 9: Assignment Dropbox
by the end of Unit 9.
Disclaimer: The organization and characters depicted in this exercise are fictional. Any
resemblance to real organizations or individuals is purely coincidental.

Assignment Memos

Use this document to complete the four (4) memos to submit to the Unit 9 Assignment Dropbox.

  • Memo re: Carlos Nigel
  • Unionization Laws Memo: Do’s, Don’ts and Considerations
  • OSHA E-mail Memo to Director of Cafeteria and Housekeeping
  • Memo to Darla McNally re: FMLA

1)Memo Re: Carlos Nigel

Respond to Mr. Carlos Nigel’s letter regarding his concerns about privacy and termination.

Concerning Privacy

  • Analyze the scenario and then discuss the legal rights and responsibilities of the employer concerning employee privacy.
  • Plan (see planning help below) how you will address the immediate situation regarding employee privacy. Make sure you explain how your plan addresses the employer rights and responsibilities.
  • Determine if the employer has a legal basis for terminating the employee due to illness. Cite the laws regarding termination to substantiate your argument.
  • Recommend steps will you take going forward in training company managers regarding the process and legal basis for termination.

Planning Help: Analyze the problem(s) – What is it? What do you need to know in order to better understand the problem? What needs to be addressed in order of importance or priority? How will you address it? Make a list of the first steps to the last in order of priority to answer the above questions.

Concerning Termination

2)Unionization Laws Memo: Do’s, Don’ts and Considerations

Prepare for your day’s meetings, writing down key information you will need to know for them.

Checklist:

  • Meeting with Lawyer & CEO:
    4 Labor Acts synopsis (The Naorris-LaGuardia Act (1932), The NLRA Act of 1935 (Wagner Act), The Taft-Hartley Act of 1947, and The Landrum-Griffin Act of 1959) and what Managers and HR employees should and should not say/do.
  • Meeting with Union Organizers:
    Where and when will organizers be able to discuss possible union organization with employees? How will they be allowed to disseminate information? How will they be escorted during working hours to designated meeting areas to discuss with employees?

3) OSHA E-mail Memo to Director of Cafeteria and Housekeeping

From: [Your Name here]

To: Director of Cafeteria and HousekeepingDate: [insert current date]

Please have your staff review the following for the upcoming OSHA visit next week.

[Summarize the laws that apply to issues covered in the memo you found in the file cabinet.]

Check all of the following in the Cafeteria and Housekeeping:

[Insert a synopsis of a Checklist of Compliance items for OSHA visit- See URL in memo]

I will be following up on the following items from HR so we can make sure we are in compliance:

[List the items you as HR director will follow up on to help with compliance from HR based on the memo.]

Please assign each employee a number of these tasks and report your current compliance. Then report back to me with how you intend to address any OSHA compliance deficiencies by the end of the workday Wednesday latest so we can discuss what needs to be done. Then let’s discuss these items on Thursday morning at 9 a.m. in my office or yours if that is more convenient.

Regards,

[Sign your name]

OSHA Email Checklist:

Provide the email you will send to the Cafeteria/Housekeeping Director including the following:

  • A discussion of OSHA laws that respond to the notes memo found in the file cabinet
  • Prepare a checklist of compliance items from the OSHA site (in memo) – give a short one paragraph summary based on this site’s checklists.
  • Complete a list of items you as HR Dir. will follow up on in response to the File cabinet memo

4) Memo to Darla McNally HR File re: FMLA

To: Darla McNally HR file

Re: FMLA response to her phone callDate:

Checklist:

  • Insert any factual background information you will need to respond to Darla from her HR file in the File cabinet
  • Include an FMLA law synopsis pertaining to this case
  • How will you respond to Darla?

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